Thankfully, today you have access to free project management software. These tools help you plan work, manage tasks, and collaborate with your team — without paying a dime. We looked at dozens of the best project management tools and settled on these ten.
Here is what we looked at to shortlist the top 10 project management apps from the dozens of options available. For solo users, you can manage unlimited projects with the free plan. This makes Toggl Plan suitable for most freelancers and consultants. You get the following additional features when you upgrade to a paid plan.
However, small teams will quickly reach the ten project limit. However, you only get tasks per project. This makes Asana suitable for small projects. However, upgrading to a paid plan gets you lots of useful features:. However, you can add an unlimited number of team members to these projects. This makes it one of the best free task management software for teams that work on a limited number of projects. And with a free plan that allows for unlimited boards and users, it's a tool that anyone can use.
Freelancers can use Trello to plan their assignments on a personal board, and teams can use Trello to build a complete project workflow with visibility at every stage.
Start by creating a new board from scratch or choosing a template from dozens of options across marketing, sales, design, team management, and more. Add a handful of lists for your tasks each list is a column , and customize those lists with the steps in your workflow e.
Next, add your tasks as visual cards in each column—with labels, due dates, members, checklists, images, attachments, and comments to keep everything in one place. As you start completing tasks, simply drag the cards to the appropriate list.
You can keep track of all comments and tasks that mention you—or that you're watching—from the activity menu. For more features, Trello's Power-Up options now unlimited even on the free plan let you view tasks on a calendar, add voting options on tasks, fade away old tasks automatically, and much more. And you can make Trello boards for everything —personal and work tasks alike—to get your work done in a way that best fits your needs. For even more flexibility, use Trello's Zapier integrations to connect Trello with your favorite apps, like Gmail and Slack.
Or check out these 6 ways to automate Trello. Want to use Trello as a team? Learn how Trello uses Trello for its own project management needs. Want to use it as a personal to-do list? Here's how to use Trello for GTD. Asana Web, iOS, Android. Your to-do list isn't bad—you just need a few more features to manage your team projects. Asana offers just that. It's a project management tool that lets you break projects down into sections and sub-lists, along with dashboards to see how much of the project has been completed already.
You'll add, rearrange, and complete tasks the same way you would in a to-do list app, but with the collaboration and organization features you need to work as a team. For your personal tasks—or the things at work that don't fit into a precise project—you can make extra lists in Asana that are only shared with specific people.
Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of. Whether you're working solo or with a team, you can automate Asana with Asana's Zapier integrations , letting you connect project information to other apps.
Try one of the workflows below, or get inspiration from these automations from real users. Most project management apps let you choose from only a handful of task views, like a list, calendar, or Kanban view.
Additional views, especially Gantt charts, are usually a premium feature. ClickUp is different. It's a simple and free project management app that lets you choose from 11 different task views, including Gantt charts and mind maps. There are also four different page views: Chat which displays conversations alongside your tasks , Doc which lets you create docs, wikis, and knowledge bases , Embed to add apps and websites next to your tasks , and Form to add a form next to your tasks to gather, organize, and collect data.
ClickUp's dashboards are just as customizable, letting you choose from more than 20 different widgets so you can only highlight the most important project information. There's a lot to parse when you're first getting started with ClickUp. The onboarding process won't be as simple as Trello, for example, but the extra customization is worth it—especially when it's completely free. Plus, the company has done a great job with guided in-app onboarding to get you started.
Try one of the automations below, or read about why ClickUp users love Zapier. ClickUp Price: The free plan includes unlimited tasks and users, up to MB of storage, and up to uses of Gantt charts, mind maps, dashboards, and timeline views.
Paymo is a project management app and time tracker with a free plan that makes it easy for freelancers to plan, prioritize, and keep track of their work for multiple clients and projects. Work is bucketed into three categories: clients, projects, and tasks. For each task, you can assign due dates, set priorities, and add descriptions and attachments.
I then had to convince my team to switch over from our previous tool, and they all love ClickUp. Even my team member who thought Trello was the best system has been convinced. The interface is very contextual and intuitive. Despite the high complexity of the tool and the variety of options it gives, it is easy to use from the very first time. I like the ability to filter, the micro-interactions, the tone of voice and it is clear that the product designers of this tool were thinking out of the box when creating it.
Any Kanban board fanatics in the house? MeisterTask is the way to go for you guys. This project management software tool tries to make Kanban boards more practical. Your tasks, comments, notes, due dates, etc, are all set up like Kanban boards in one place. You can only move one task at a time. Nifty is a free project management tool that aims to keep you focused on managing your work, not tool.
Collaborate with your team and clients in one app with a variety of features like chat, tasks, docs, and calendar. Create a plan of action for your projects and automate your progress tracking. Set goals and timelines, collaborate on tasks, establish a knowledge hub, create docs and wikis and balance workloads.
Visualize your project in Nifty as Milestones similar to Gantt view , or choose from its other three views including Timeline, its board-like Swimlane view, or from a birds-eye with Master overview. Its ease of use makes it a powerful tool for managing our client portfolio. Trello has become a popular free project management app in the last few years by introducing the Kanban board approach to the masses.
What is advertised is done as expected. The only thing I will like to mention is the modern user interface. I would really like to have a new and fresh look for this software which will make the user experience more effective. Their issue tracking can help a range of development teams too. But can its free version solve all your project management issues? Unfortunately, no. Not sure about Wrike anymore? Take a look at our Wrike and ClickUp comparison!
And for good measure, here are the top 9 Wrike alternatives. Bitrix24 is an intuitive free project planning software and project management solution that tries to solve multiple business needs at once. But as a free project planner, it offers you tasks, Gantt charts, and task dependencies. The only cap is with the number of users and storage. Need more insight? Check out our detailed Bitrix24 review. They ultimately slow down the experience and draw the eye away from the more critical business elements of the page.
Teamwork Projects is a very well-known project management system or software geared more for audiences needing enterprise management with single sign-on, HIPAA compliance, and premium support. But as with all free software, you should be aware of the limitations.
The best free project management software allow teams to manage one or more projects, delegate tasks, and collaborate easily without breaking the bank.
New teams, startups, and businesses adopting digital transformation can benefit from using a free project management tool without contract or obligation. The following is a list of free software for managing tasks and projects, in no particular order. Wrike offers a free plan for teams who need work management and team collaboration tools. It includes unlimited users who can access Wrike project management software on the web or through desktop and mobile apps.
Teams can use it to manage tasks and subtasks, get project updates via the activity stream, track work using board and spreadsheet views, and manage work schedules.
For the free plan, active task limitations apply, as well as a 2GB storage limit per user account. Read more: Wrike Software Review for Airtable is a flexible platform that allows teams to create and customize business solutions for project management, work tracking, and collaboration.
It offers ready-to-use project management templates, including project trackers, program management, and project planning with Gantt charts.
Airtable has a free plan for individuals and teams that includes unlimited databases, a variety of work views, and a 2GB attachment limit per user. The free plan also comes with access to desktop and mobile apps, as well as real-time collaboration and commenting.
Trello is a visual project management software made up of boards, lists, and cards. It is customizable for a wide range of use cases, from managing personal to-do lists to enterprise workflows.
The online tool is free for individuals and teams looking to be more productive and organized. The free plan includes unlimited members, unlimited cards, unlimited storage with a 10MB per file limit , and an unlimited activity log.
Features also include multiple boards per workspace, 1 free Power-Up integration, assignee and due dates, automations, mobile apps, and two-factor authentication. Read more: Trello Software Review for MeisterTask is a task management software that provides teams an overview of work in progress and enables them to track tasks from idea conception to delivery.
It has a simple but solid foundation of functionality that includes a dashboard, projects, and tasks. MeisterTask is intuitive and customizable for all types of teams.
A free plan enables an unlimited number of users to manage up to 3 projects with customizable project boards and access to mobile apps. The plan also includes limited integration, file attachments with a 20MB limit per file, and email support. Quire is a free project management software for teams with big ideas. It lets users break down projects into task lists, focus on work with a sublist view, and streamline workflow with a Kanban-style board. Quire provides tools that allow teams to arrange, prioritize, and visualize tasks and resources.
It also has a versatile Gantt chart view, mobile apps, and a variety of report charts. The software is completely free to use for up to 35 teams, with 30 users per team, and up to 80 projects. Read more: Quire Software Review. Asana project management software can help engineering teams to track bugs, marketing teams to plan campaigns, sales teams to manage customer accounts, or HR teams to onboard new employees.
It is a versatile tool with a free plan for up to 15 users. The free plan includes unlimited tasks, projects, messages, an activity log, and storage with a limit of MB per file attachment. Users can choose from different work views, add assignees and due dates, create project overviews and project briefs, and integrate with time tracking apps.
Read more: Asana Software Review for Jira Software is a project management tool for software development and agile teams.
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